Digital Transformation in Human Resources Management

Morgane Lança
November 17 2021

Digital transformation is a hot topic and a growing phenomenon in all professional fields.

Inspired by both the increased use of technology in our daily lives and the sudden expansion of remote work due to the COVID-19 pandemic, this transformation is particularly crucial in the management of an organization’s human resources. Yet, this digital shift is not always easy for some companies, which therefore fall behind on this strategic transformation. Traditional and manual processes slow down their growth and hinder the smooth running of their organization.

This digital transformation process particularly challenges managers and human resources professionals, and it is not uncommon for them to feel overwhelmed by the tasks and issues involved.

What is the dematerialization of information and the digital transformation in HR? And most importantly, what are the benefits of this business strategy? 

Quick Overview of the Digital Transformation Process

The digital transformation or digital transition consists in the dematerialization of information: paper documents are converted into computer files and are centralized on a digital platform. In HR, using a human resource management software enables a smooth and complete digital transformation

Digital HR for Operational HR Processes

With the expansion of remote work and the emergence of hybrid work models in recent years, the dematerialization and centralization of HR data has taken on a whole new meaning.  What are the benefits of a digital transformation in HR? They are numerous, and we’ll tell you all about them!

Flexibility and evolution

The digital transformation is driving flexibility, which has been another key focus for companies in recent years. Once considered unrealistic and difficult to achieve, organizational flexibility has become a matter of course to adapt to the modern working world, which has been quickly and profoundly evolving.

This flexibility, made possible by the use of digital technology, is essential to meet the many challenges companies are currently facing – labour shortages, high turnover rates, pandemic-related economic and organizational changes and strong competitiveness.

It also demonstrates the organization’s willingness to evolve rather than maintain practices that are often not aligned with the reality of managers and employees.

Attracting candidates and increasing employee engagement

Having a flexible and forward-looking organizational strategy will be essential for the companies of tomorrow. These organizations will also be the most attractive to new job candidates.

With the current labour shortage, who wouldn’t want to ensure that they have an attractive employer brand? A company’s attractiveness is directly linked with its digitalization. Younger generations of workers are particularly affected by the digital experience and enjoy using digital tools daily. This demographic group will soon be the majority on the labour market and it is crucial to adapt to their expectations to increase attractiveness and talent retention.

Moreover, the digital transformation often empowers employees and fits with their new organizational expectations – telecommuting, hybrid work, flexible hours… Autonomous employees with easier administrative tasks will be more engaged and productive. The digital transformation is therefore a beneficial shift for both the company and its employees!

Time saving and transparency

Paper files are a source of errors and loss of information. For human resources management, these issues are all the more damaging because they are time-consuming for managers and employees alike. Repetitive tasks can be dematerialized to improve everyone’s motivation and productivity.

Even better, the digitization of data allows for transparent HR management in your organization. The worker will have access to their personal data and will be able to update it whenever needed without having to ask their supervisor for approval. Your empowered and autonomous workforce will therefore feel that you trust them and will save precious time daily. Access to information will be facilitated and data confidentiality will also be ensured. 

The digital transformation therefore allows for workflow optimization and rapid and efficient management of human resources!

Digital Transformation in HR: a Mandatory Shift?

All these advantages and the pressing need to keep up with the ever-increasing flow of digitalization within companies make the digital transition an obligation rather than a simple strategic choice. Businesses are aware of this urgency: 85% of decision-makers believe that they need to increase their digital transformation efforts in the next few years.

Human resources as a field is particularly affected by this digital need: employees are looking for more flexible working conditions and therefore need management practices that are adapted to their new realities.

While the usefulness and urgency of dematerializing human resources management no longer needs to be proven, you still need to determine how to initiate this transformation in your organization. This shift is not always easy, depending on your context, and it is crucial to identify the essential tools and best practices to make your digital transition a success.

How to Achieve Your Digital Transformation?

Use the right tools

The dematerialization of your HR data will be achieved with the right tools. A human resources management software, or HRIS (Human Resources Information System) is essential for this organizational shift.

These HR systems offer a platform that centralizes all your information, as well as numerous management solutions. Among the key features offered are the onboarding modules particularly adapted to the integration of remote workers. Another example is the employee profiles that can be self-accessed, anywhere and at any time! 

Automated reminders on your interactive dashboards will allow you to manage absences and vacation requests in a few clicks. In short, all your administrative tasks related to human resources management will be made easier daily. In addition, you will say goodbye to heavy paper files and time wasted searching for information in your material archives! These savings on paper costs represent another considerable advantage of using digital HR solutions: the decrease of the ecological impact of your business processes.

Identify your HR needs

Now that you have an idea of what HRIS can offer you on a daily basis, it’s time to identify your company’s digital needs and gaps.

If you need a global and statistical view of your organization’s performance, our KPIs (Key Performance Indicators) are here to help.

If your main concern is the individual performance of your employees, we also offer various evaluation methods depending on your reality.

Digital tools also allow for efficient HR analytical management in your company. A must in these times of organizational changes!

Our team can help you identify your integration needs according to your reality! Feel free to contact us to discuss possible integrations and demonstrations.

Choose the best ally to reach your digital future

Folks offers all of the above digital HR solutions, and much more! Our mission is to provide a human resource management software that is tailored to the reality of SMBs and supports their digital transformation strategy.

We also work to offer the best integration possibilities to our users. Folks HR can be integrated seamlessly with your payroll, insurance and time management software to reach your digital transformation goals.

Our motto: flexibility, power, and accessibility, all at an affordable price! In addition, our demos are free and personalized

The digital transformation is undoubtedly a mandatory shift to reach future business goals. Using digital solutions to set up operational HR processes directly helps the growth of a company as well as employee productivity.

Improving employee experience while ensuring your organization’s flexibility is simply the best strategy for your human resources processes!

Folks knows the digital HR challenges faced by companies and works to support your digital business transformation.

Folks is the best ally for your digital transformation journey!

Discover our powerful, flexible and affordable solutions

Request a demo


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