Context
Beaudoin Construction is a general contractor renowned for its expertise in project management, both during pre-construction and construction phases. The company has over 70 employees and has enjoyed steady growth over the past five years.
And naturally, with growth comes more complex human resources management! That’s when Jessica Martel, HR Director at Beaudoin Construction, launched a project to find and implement an HR solution. Her selection criteria: integration, modernity, and performance. The chosen platform had to meet the company’s current needs while supporting its future development.
Key HR Challenges Before Implementing Folks
- Manual HR processes: HR tasks were handled in various Excel files, leading to double entries and a lack of fluidity in data processing.
- Lack of connection between tools: Time-off management was done directly in Outlook calendars with no link to a proper tool, which reduced visibility and made communication less effective.
- Human errors and duplicated efforts: These manual, non-centralized processes caused data transmission issues and inconsistencies in handling employee requests.
- Difficulties accessing information: Without centralized data, day-to-day HR task management became far more complex, especially since employees couldn’t access important information themselves.
- Efficiency losses: HR processes were riddled with human errors, duplicate entries, and wasted time, all of which impacted the quality of service provided to employees.
- Lack of visibility: Data fragmentation and duplication reduced the HR department’s visibility over daily processes.
These challenges quickly became unsustainable, significantly impacting HR service quality and the time spent entering and searching for data.
Why choose Folks?
The more numerous and impactful the challenges, the more crucial it is to choose an HRIS that can effectively resolve them! Jessica Martel spent over a year actively searching for THE complete solution that would be the best fit for her company.
Here’s how Folks’ HRIS responded to Beaudoin Construction’s urgent needs:
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Simplification of HR processes
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Centralization of data
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Accessibility for all employees
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Efficient internal communication
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Reliable and thorough tracking of requests and tasks
Folks’ HR software also stood out on key points that ensured smooth deployment:
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User-friendly and intuitive platform
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Adaptability for all age groups
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Reduction of repetitive tasks and valuable time savings
In short, the decision to choose Folks was based not only on its efficiency in managing HR processes and reducing administrative tasks, but also on its ease of use for all employees.
The Folks Implementation Process — and Team-Wide Adoption!
The deployment of Folks took place in three clear and structured phases.
1) Administrators’ training
First, support from the Folks team, who presented the platform and trained the company’s administrators.
“I was very well supported by the Folks team, especially during administrator training. Since I was alone in managing the platform’s rollout at Beaudoin Construction, their support was essential. The team knows the product inside out, takes a pedagogical approach, and provided me with personalized and reassuring guidance.” – Jessica Martel, Human Resources Director at Beaudoin Construction
2) Data integration on the platform
The second phase was the integration of all existing company data into the platform (employee files, training, positions, etc.). This step is critical for a successful implementation.
3) Employee training and final implementation steps
Finally, once the system was fully operational, it was important to ensure employees learned how to use it and integrated it into their daily work.
For Beaudoin Construction, employee adoption of Folks’ HRIS was natural, with no resistance to change. The tool’s ease of use allowed everyone to get up to speed quickly—regardless of their familiarity with technology!
The end result? Optimal organizational efficiency, a fully operational HR system with centralized information, and employees who can easily access their data.
Favourite Features — That Make All the Difference on a Daily Basis!
We were curious to know: among our 30+ available modules, which ones stood out as essentials for Beaudoin Construction? Here’s what they said:
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Time-off request management: for its speed, simplicity, and efficiency.
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Calendar and directory: because they make communication and coordination easier day-to-day.
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Employee profiles: a major asset for easier access to information.
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Onboarding and offboarding processes: helps structure employee integration and departures.
These modules directly contributed to making their HR management “smoother and more modern.”
Final Word
“Don’t wait until you’re overwhelmed to switch to a solution like Folks. It’s intuitive, comprehensive, and backed by a competent team. It helps you save precious time, structure your HR processes, and offer a smoother experience for your employees. For us, switching to Folks was truly a turning point in our HR management.
Honestly, Folks has completely transformed my life as an HR Director! It’s a simple, powerful tool that’s accessible to everyone, no matter the size or type of company. I recommend it without hesitation to anyone who wants to finally breathe when it comes to HR management. Once you try it, there’s no going back!” – Jessica Martel, Human Resources Director at Beaudoin Construction
Ready to take your HR to a whole new level?
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