Have you finished meeting the best candidates and made your final hiring decision? It’s time to send a job offer letter to the talent you have chosen in order to confirm your employment relationship!
In addition to outlining the job details and benefits offered to the new employee, the job offer letter sets a start date and encourages quick negotiations, when needed.
Get a free job offer letter template and discover tips for successfully drafting and sending job offer letters in your company.
Frequently Asked Questions
Why should I send job offer letters?
The job offer letter represents not only the final phase of your recruitment process, but also the first step in establishing an employer-employee relationship with the candidate.
Before they sign the employment contract, this document provides a legal framework and details the terms of employment, thus helping avoid misunderstandings. It also allows you to outline the job responsibilities from the get-go.
Another often-overlooked aspect of the job offer letter is its engagement potential: when well-written and reflective of your company culture, it can help create a positive first impression and motivate the new hire to start their role.
What should a job offer letter include?
Here is the essential information you should include in your job offer letters:
- Job title and description of responsibilities;
- Workplace location;
- Start date;
- Salary and benefits;
- Working conditions (hours, remote and flexible work possibilities, etc.);
- Legal information (fixed-term contract, probation period, etc.);
- Detailed employee benefits and specific clauses, if applicable.
When should I send the job offer letter?
The offer letter should be sent after you make your final decision, shortly after the last candidate interview.
We recommend not waiting too long after meeting the candidate to reduce the risks of losing their interest. Of course, your decision should be firm and final to prevent any complications or frustrations if you were to get back on your offer.
Remember to set a deadline for signing the offer to ensure you receive a prompt response and don’t wait around for a candidate who may not join your organization.
Free Job Offer Letter Template
Feel free to use our free job offer letter template as inspiration! This is a standard example that you can personalize depending on the position and your company culture. Remember to make sure that both the employer and the new employee sign the document to officialize the job offer.
Get inspired with our standard job offer letter template:
You can use it as-is or customize it to meet your needs:
While using an existing job offer letter template is convenient, we recommend personalizing each letter to match the position and incorporate your company’s branding and colors in the document. After all, a well-crafted job offer letter can make all the difference in the first impression you make on a candidate!
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