Company Property Return
What Is Company Property Return?
Company property return refers to the formal process employees must follow when leaving the organization to ensure that all equipment, documents, and access credentials provided to them during their employment are handed back.
This step is essential for organizational security, asset management, and the smooth completion of the offboarding (or “offboarding”) process.
A well-structured property return process helps:
- Protect company data and physical assets
- Ensure compliance with internal policies
- Avoid unnecessary replacement costs
- Maintain accurate inventory records
- Provide clarity and transparency for both the employee and the employer
The employee typically reviews the list of assigned items, confirms their return, and signs a declaration that all property has been handed over in good condition. The employer or HR representative then verifies and acknowledges the receipt of these items.
Common Types of Company Property to Return
While property may vary from one organization to another, the following categories are typically included in a return checklist:
1. IT and Electronic Equipment
- Laptops, computers, tablets
- Monitors, keyboards, mice
- Chargers, accessories, docking stations
- External hard drives and storage devices
2. Phones and Communication Tools
- Company mobile phones
- SIM cards
- Headsets or communication devices
3. Access Credentials
- Office keys and physical access cards
- Parking passes
- Security tokens or authentication devices
- Digital access: accounts, passwords, software licenses
4. Documents and Internal Information
- Physical files, reports, or printed materials
- USB keys or devices containing data
- Confidential documents or proprietary information
5. Specialized or Job-Specific Equipment
- Tools or machinery
- Uniforms or protective equipment
- Professional equipment specific to the employee’s role