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All-in-One HR Software
for Canadian Companies

Folks HR is an all-in-one HR software platform designed for small and mid-sized Canadian businesses. Our HRIS centralizes employee records, automates HR workflows, and ensures compliance with federal and provincial labour standards — from onboarding to offboarding. Replace disconnected spreadsheets and manual processes with a single HR platform that grows with your company.

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What is HR Software?

HR software (also known as HRIS — Human Resource Information System) is a digital platform that centralizes employee data and automates core human resources processes. For Canadian businesses specifically, this also means a platform that handles federal and provincial employment standards, stores employee data on Canadian servers — outside US CLOUD Act jurisdiction — and supports bilingual (English/French) operations to meet the requirements of organizations operating in Quebec.

For Canadian businesses, HR software plays a critical role in ensuring compliance with employment standards that vary across provinces and territories. From vacation entitlements in Quebec to overtime calculations in Ontario, an HR platform built for Canada handles these complexities natively.

A comprehensive HR software solution typically covers employee records management, leave and absence tracking, onboarding and offboarding,
performance management, time tracking, document management, and HR analytics. Some platforms — like Folks HR — also integrate payroll and
applicant tracking (ATS) into the same system, creating a truly unified HR experience.

Benefits of Using HR Software for Your Business

Investing in HR software delivers measurable results for small and mid-sized companies. Here’s what Canadian businesses experience after implementing an HRIS platform:

Significant Time Savings
HR teams using Folks HR save an average of one full day per week by automating repetitive administrative tasks like leave approvals, document management, and employee data updates.
Reduced Administrative Costs
Automation and centralization eliminate redundant processes. Folks HR customers report saving up to $175,000 per year through streamlined HR operations.
Improved Employee Retention
When HR processes run smoothly, employees have a better experience. Companies using Folks HR see up to 66% lower turnover rates, partly thanks to structured onboarding and continuous performance management.
Canadian Compliance
HR software designed for Canada ensures your policies align with federal and provincial labour standards, reducing the risk of non-compliance penalties.
Better Decision-Making
Built-in HR dashboards and analytics give leadership real-time visibility into workforce trends, helping you make data-driven decisions about hiring, retention, and development.
Stronger Data Security
A centralized HR platform with certifications like SOC 2 Type 2 protects sensitive employee data far better than scattered spreadsheets and shared drives.

A Powerful and Intuitive HR Software Platform

Spending too much time on manual HR tasks? Struggling with disconnected tools and limited visibility into your workforce?

Folks HR software centralizes and automates human resource management at every stage of the employee lifecycle — from recruiting and onboarding to performance reviews, payroll, and offboarding. Built as a single HRIS platform for Canadian SMBs, Folks replaces spreadsheets and fragmented processes with streamlined, automated workflows that save your HR team time every week.

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Core HR Software

Manage the Full Employee Lifecycle

Folks HR supports your team from day one to the last. From onboarding and leave tracking to career development and documentation management, every key HR process is centralized and automated on your intuitive HRIS platform.

Ensure a strategic and efficient talent management experience throughout the employee journey, while making life easier for your HR team.

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Core HR Software

Gain Time and Efficiency Across All HR Tasks

With Folks HR, you get:

  • Paperless document management with e-signature and always-accessible employee profiles;
  • Leave, absence, and overtime approvals in just a few clicks;
  • Automated reminders and notifications for important HR processes;
  • Training, career, and certification tracking for every employee;
  • Employee self-service for updating profiles, requesting time off, and checking leave balances;
  • Time savings and greater efficiency for every admin task and strategic HR initiative.

Many more features await — each designed to save you time and money.

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Core HR Software

HR Software Built for Canadian Compliance

Unlike American or European HR platforms adapted for Canada, Folks HR was designed for Canadian companies from day one.

  • Employment standards alignment — Configure vacation, overtime, statutory holiday rules, and leave tracking according to Canada’s labour standards.
  • Accurate record-keeping — Store employee data, documents, and history with clear audit trails to support internal reviews and compliance reporting — in Canada.
  • Policy & documentation control — Share and track acknowledgements for workplace policies, contracts, and critical HR documents.
  • Secure HR data handling — Designed with Canadian data privacy expectations (e.g., PIPEDA, Law 25 principles) and hosted securely to keep sensitive information protected.
  • Native Canadian payroll — CRA remittances, T4/RL-1 generation, ROE filing, CPP/QPP/CPP2, EI, multi-province tax calculations, WSIB/WCB, and direct deposit — no third-party payroll provider needed.

Folks HR is Canadian-owned and SOC 2 Type 2 certified, with all data hosted exclusively in Canada — governed by PIPEDA and provincial privacy laws, outside US CLOUD Act jurisdiction.

See for yourself

More than 1200 clients across Canada trust our HR solutions. Discover our approach to data security and the benefits our systems can bring to your organization:

125 000 +

employee records

Managed with full compliance. Trusted by organizations across Canada. SOC 2 Type 2 certified.

$175 000

saved in 1 year

Through HR automation, talent strategy optimization, and improved employee experience.

1 day

saved per week

By reducing repetitive HR tasks and integrating with payroll, benefits, and more.

Discover the basics of HR software in Canada

Whether you're evaluating HR software for the first time or looking to switch from spreadsheets and manual processes, these frequently asked questions cover the essentials of choosing and using an HRIS platform in Canada.

What is the best HR software for small businesses in Canada?

The best HR software for small businesses in Canada is one that combines ease of use with native Canadian compliance. Folks HR is designed specifically for Canadian SMBs with 20 to 500 employees, offering core HR, payroll, recruiting, and performance management in a single platform. Our support team is based in Canada and provides bilingual assistance.

What's the difference between HR software and HRIS?

HR software is a broad term that covers any technology used to manage human resources processes. HRIS (Human Resource Information System) is a specific type of HR software focused on centralizing employee data and automating core HR workflows like leave management, employee records, and compliance tracking. Folks HR functions as both — it’s a full HRIS with additional modules for payroll, recruiting, and performance management.

How much does HR software cost in Canada?

HR software pricing varies based on the number of employees and features required. Most Canadian HR platforms use per-employee-per-month pricing. Visit our pricing page for transparent pricing adapted to your company size, or request a free demo to evaluate the platform.

Folks HRIS plans start at $6 per employee per month.

Can HR software handle Canadian payroll?

Yes — but not all HR software includes integrated payroll, and not all payroll features cover Canadian requirements. Folks HR includes a payroll module specifically built for Canada, handling federal and provincial tax calculations, CPP, EI, and direct deposits.

Ready to simplify your HR?