All-in-One HR Software
for Canadian Companies
Folks HR is an all-in-one HR software platform designed for small and mid-sized Canadian businesses. Our HRIS centralizes employee records, automates HR workflows, and ensures compliance with federal and provincial labour standards — from onboarding to offboarding. Replace disconnected spreadsheets and manual processes with a single HR platform that grows with your company.
See how it worksWhat is HR Software?
HR software (also known as HRIS — Human Resource Information System) is a digital platform that centralizes employee data and automates core human resources processes. For Canadian businesses specifically, this also means a platform that handles federal and provincial employment standards, stores employee data on Canadian servers — outside US CLOUD Act jurisdiction — and supports bilingual (English/French) operations to meet the requirements of organizations operating in Quebec.
For Canadian businesses, HR software plays a critical role in ensuring compliance with employment standards that vary across provinces and territories. From vacation entitlements in Quebec to overtime calculations in Ontario, an HR platform built for Canada handles these complexities natively.
A comprehensive HR software solution typically covers employee records management, leave and absence tracking, onboarding and offboarding,
performance management, time tracking, document management, and HR analytics. Some platforms — like Folks HR — also integrate payroll and
applicant tracking (ATS) into the same system, creating a truly unified HR experience.
Benefits of Using HR Software for Your Business
Investing in HR software delivers measurable results for small and mid-sized companies. Here’s what Canadian businesses experience after implementing an HRIS platform:
A Powerful and Intuitive HR Software Platform
Spending too much time on manual HR tasks? Struggling with disconnected tools and limited visibility into your workforce?
Folks HR software centralizes and automates human resource management at every stage of the employee lifecycle — from recruiting and onboarding to performance reviews, payroll, and offboarding. Built as a single HRIS platform for Canadian SMBs, Folks replaces spreadsheets and fragmented processes with streamlined, automated workflows that save your HR team time every week.
Core HR Software
Manage the Full Employee Lifecycle
Folks HR supports your team from day one to the last. From onboarding and leave tracking to career development and documentation management, every key HR process is centralized and automated on your intuitive HRIS platform.
Ensure a strategic and efficient talent management experience throughout the employee journey, while making life easier for your HR team.
Core HR Software
Gain Time and Efficiency Across All HR Tasks
With Folks HR, you get:
- Paperless document management with e-signature and always-accessible employee profiles;
- Leave, absence, and overtime approvals in just a few clicks;
- Automated reminders and notifications for important HR processes;
- Training, career, and certification tracking for every employee;
- Employee self-service for updating profiles, requesting time off, and checking leave balances;
- Time savings and greater efficiency for every admin task and strategic HR initiative.
Many more features await — each designed to save you time and money.
Core HR Software
HR Software Built for Canadian Compliance
Unlike American or European HR platforms adapted for Canada, Folks HR was designed for Canadian companies from day one.
- Employment standards alignment — Configure vacation, overtime, statutory holiday rules, and leave tracking according to Canada’s labour standards.
- Accurate record-keeping — Store employee data, documents, and history with clear audit trails to support internal reviews and compliance reporting — in Canada.
- Policy & documentation control — Share and track acknowledgements for workplace policies, contracts, and critical HR documents.
- Secure HR data handling — Designed with Canadian data privacy expectations (e.g., PIPEDA, Law 25 principles) and hosted securely to keep sensitive information protected.
- Native Canadian payroll — CRA remittances, T4/RL-1 generation, ROE filing, CPP/QPP/CPP2, EI, multi-province tax calculations, WSIB/WCB, and direct deposit — no third-party payroll provider needed.
Folks HR is Canadian-owned and SOC 2 Type 2 certified, with all data hosted exclusively in Canada — governed by PIPEDA and provincial privacy laws, outside US CLOUD Act jurisdiction.
See for yourself
More than 1200 clients across Canada trust our HR solutions. Discover our approach to data security and the benefits our systems can bring to your organization:
125 000 +
employee records
Managed with full compliance. Trusted by organizations across Canada. SOC 2 Type 2 certified.
$175 000
saved in 1 year
Through HR automation, talent strategy optimization, and improved employee experience.
1 day
saved per week
By reducing repetitive HR tasks and integrating with payroll, benefits, and more.
Explore Key
Features
Core HR
Centralize Employee Records in One HR Platform
Say goodbye to scattered Excel files and platforms. With a unified HR software solution, your team can access and update employee information anytime, anywhere. Get real-time visibility into each employee’s journey with accessible and centralized profiles.
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Core HR
Automate Employee Onboarding and Offboarding
Create personalized onboarding plans, assign deadlines and stakeholders, and receive automatic task notifications. Digital documentation and e-signatures make onboarding smooth, even for remote employees.
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Core HR
Access Your Company Organizational Chart and Directory
View and edit your organizational chart whenever you need to. Access contact info and role details for every team member. Keep your workforce data up-to-date and visible organization-wide.
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Core HR
Streamline Leave Management and Absence Tracking
Employees can request time off or submit absence and overtime requests in seconds, while keeping tabs on their PTO balances. Managers receive instant notifications and can approve or decline requests with one click. Need attachments or notes? Add them directly to the request. You can also access your vacation calendar to prevent scheduling conflicts.
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Applicant Tracking System
Track Employee Training and Certifications
Struggling to track employee development or expiring certifications? With Folks HR, monitor training budgets and hours across the company or by individual. Keep tabs on each employee's career progression and send auto-reminders for certification renewals.
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Core HR
Go Paperless with Document Management & E-Signatures
Store all HR-related documents in one platform and collect signatures quickly using integrated e-signature tools. From onboarding to offboarding, complete document workflows on time and access everything you need in just a few clicks. Share internal company documents directly on the employee portal.
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Applicant Tracking System
Track HR Metrics and KPIs with Built-In Dashboards
Ensure your HR strategy is on point by monitoring key performance indicators like turnover, retention, absenteeism, workplace incidents, and workforce demographics. Keep your finger on the pulse of organizational health and adjust your HR strategies proactively.
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Core HR
Access Your HR Software On the Go with Mobile
Need to approve a sick day or request leave on the fly? Folks HR’s mobile application lets you handle HR tasks anytime, from anywhere. Available on the App Store and Google Play, the app keeps your team connected and your HR tasks moving.
Learn moreDiscover the basics of HR software in Canada
Whether you're evaluating HR software for the first time or looking to switch from spreadsheets and manual processes, these frequently asked questions cover the essentials of choosing and using an HRIS platform in Canada.
What is the best HR software for small businesses in Canada?
The best HR software for small businesses in Canada is one that combines ease of use with native Canadian compliance. Folks HR is designed specifically for Canadian SMBs with 20 to 500 employees, offering core HR, payroll, recruiting, and performance management in a single platform. Our support team is based in Canada and provides bilingual assistance.
What's the difference between HR software and HRIS?
HR software is a broad term that covers any technology used to manage human resources processes. HRIS (Human Resource Information System) is a specific type of HR software focused on centralizing employee data and automating core HR workflows like leave management, employee records, and compliance tracking. Folks HR functions as both — it’s a full HRIS with additional modules for payroll, recruiting, and performance management.
How much does HR software cost in Canada?
HR software pricing varies based on the number of employees and features required. Most Canadian HR platforms use per-employee-per-month pricing. Visit our pricing page for transparent pricing adapted to your company size, or request a free demo to evaluate the platform.
Folks HRIS plans start at $6 per employee per month.
Can HR software handle Canadian payroll?
Yes — but not all HR software includes integrated payroll, and not all payroll features cover Canadian requirements. Folks HR includes a payroll module specifically built for Canada, handling federal and provincial tax calculations, CPP, EI, and direct deposits.
Ready to simplify your HR?
Explore our resources
Ebook
3 min
Ebook: The Ultimate Guide to HR in Manufacturing
Tools
3 min
Employee Engagement Survey
Tools
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Employee Performance Review Template
Ebook
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Employee Performance Review: The Ultimate Guide
Tools
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Employee Exit Interview Template
Ebook
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Folks HR Handbook
Ebook
3 min
How to Choose Your HR Software
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3 min
HRIS Requirements Checklist
Tools
3 min