HR Software ROI Calculator: See How Much Your Business Could Save
The right HR software can save your team dozens of hours and thousands of dollars every year. But how much exactly, in your specific situation?
Our calculator gives you a clear estimate in under two minutes — based on your team size and how you currently handle HR.
Keep scrolling to get your results.
Your number deserves more than a quick estimate.
The calculator gives you a solid first read — but every business has its own quirks: team structure, collective agreements, existing processes, integrations to plan for, growth targets. For a personalized analysis and a realistic implementation plan, talk to one of our HR technology experts. It's free, no strings attached!
Get a personalized analysis from an expert
By booking a meeting with one of our experts, you'll walk away with a ROI number adjusted to your actual context, a clear recommendation on which modules to prioritize, a realistic timeline and effort estimate for implementation and the common pitfalls to avoid in your industry.
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Frequently Asked Questions: HR software ROI calculation
The answers to all your questions about the ROI of an HRIS.
What sources is the Folks HR software ROI calculator based on?
The calculator’s methodology draws on 11 reputable sources, combining Canadian data with sector-leading HR management references. Here are the sources used:
- Express Employment / Harris Poll (2024) — 1 in 3 Canadian companies are bracing for higher employee turnover.
- Psychometrics Canada — The true cost of employee turnover.
- Deloitte via Deel (2024) — HR teams spend 57% of their time on administrative tasks.
- Formstack (2024) — Managers lose 8 hours per week to manual tasks.
- PeopleForce — Up to 60% reduction in HR administrative time with a platform.
- Randstad Canada — The real cost of employee turnover.
- SHRM — The cost of a bad hire can reach up to 30% of first-year salary (per the DOL).
- CBC News / Conference Board of Canada — Absenteeism costs the Canadian economy $16.6B annually.
- Calamari (2026) — SMB HRIS implementation: 4–8 weeks.
- Folks HR Blog — Return on investment of HR software.
- Folks HR Blog — Employee turnover statistics 2025.
Why calculate ROI before choosing HR software?
Too many businesses pick an HRIS based on sticker price — only to find out later that the real cost (and the real savings) live somewhere else entirely. A solid ROI calculation factors in:
- Time saved on payroll, onboarding, and document management
- Costly errors avoided in payroll, compliance, and employee records
- Improved retention through a modern employee experience
- The full cost picture: licenses, implementation, training, and support
Our calculator covers all four so you don’t get blindsided after you sign.
Is the calculator really free?
Yes — no sign-up, no email required. Your estimate appears instantly on screen.
What are the calculations based on?
On benchmarks pulled from our Canadian SMB customer base, adjusted for your team size and current processes.
What if I want a more accurate calculation?
Fill out the form above. An expert will review your specific situation and send you a detailed analysis at no cost.
Is Folks the right fit for your company?
Folks is built for Canadian SMBs between 20 and 500 employees. Our expert can confirm whether it’s a good fit for your context!
Ready to turn that estimate into an action plan?