How HRIS Can Help Prevent Quiet Quitting in Your Company

employée découragée
Stories
Morgane Lança
August 28 2023

Chances are you have already heard about quiet quitting, also known as silent quitting, which refers to situations where employees gradually lose interest in their roles while never expressing an intention to leave the company. Of course, avoiding quiet quitting has been at the forefront of HR strategies in recent years, as disengaged employees lead to decreased productivity and low employee morale.

Many management practices can be put in place to avoid quiet quitting situations in your company, but did you know that Human Resource Information Systems could play a crucial role in your engagement efforts? Read on to find out how!

1) Identifying Drops in Productivity and Engagement

The first step in preventing quiet quitting is to identify situations of lack of engagement before they get out of hand and set up a toxic work environment. And HRIS helps you do exactly that!

Indeed, they offer a comprehensive database of employee information, including performance data, attendance records, and comments from managers. This data can be used to identify patterns of employee disengagement, such as absenteeism or decrease in productivity. Afterwards, you will be able to implement personalized strategic plans depending on the precious information you have gathered.

2) Monitoring Performance to Share Recognition

Performance management features allow managers to regularly track individual performance. This means that they can address productivity issues as soon as they arise, and appropriately recognize daily contributions and high performance levels.

Moreover, choosing between different performance appraisal methods depending on your team’s needs and context creates a stimulating performance management process which encourages productivity. Indeed, 65% of workers would like to have more clearly defined goals and job responsibilities. With HRIS, you can track individual goals and progression directly on your platform, reduce stress levels with transparent evaluation systems, and focus on career  growth.

Your performance management system can also give you all the information you need to create recognition programs and share your appreciation with your coworkers.

3) Providing Constructive Feedback to Foster Employee Growth

Creating a healthy feedback culture is crucial to foster employee engagement and personal growth in your organization. However, sharing constructive and timely feedback is not always an easy feat. Career and training management features included in HRIS can help you encourage professional development and identify skill development and career advancement opportunities. They will also notify you when certificates expire and need to be renewed.

By keeping an eye on your employees’ career path at all times and offering timely growth opportunities, you will avoid feelings of stagnation and discouragement that often lead to quiet quitting. Furthermore, ongoing training is crucial for your business success: your employees will be more productive and learning new skills will encourage them to stay longer in your company!

4) Tracking Work-Life Balance

An HRIS can help you monitor work hours, leave and PTO requests and accrued overtime to ensure that your employees are not overwhelmed with responsibilities. If you notice that your colleagues are rarely on vacation and often work overtime, you can lighten their workload and encourage them to take time off. Therefore, having a global overview of time management thanks to HR software will allow you to notice potential workload issues and avoid employee burnout. Afterwards, your goal is to promote healthy work-life balance all year long to avoid quiet quitting situations!

5) Improving the Entire Employee Experience

When used correctly, HR technology can improve employee experience as a whole. Starting with the onboarding process and ending on the last day of an employee’s journey in your organization, HRIS features cover all your teams’ essential professional steps and daily HR needs:

Onboarding

Did you know that automating onboarding tasks improves hire retention by 16%? New employee experience is greatly improved by using HRIS: set up and assign onboarding tasks, create personalized onboarding plans, adapt your process to remote workers and benefit from automated reminders to keep to the schedule.

E-signatures

Important documents can be signed directly on your HRIS to avoid delays and speed up all HR processes. Employees will no longer dread administrative tasks and will have time to focus on what matters most in their professional lives.

Timesheets

Timesheets are easy to complete: workers can pick which type of project they are working on and add comments if needed. This feature gives them a clear vision of tasks they have completed throughout the week.

PTO Requests

Employees are able to create their PTO requests and managers can validate them directly on the platform. Validation emails are automatically sent and everyone gains time and transparency!

Self-service Portals

Self-service enables employees to access their portals and profiles and find their documents in a few clicks. They can update their personal information without having to reach out to the HR department, simplifying every daily HR process.

Performance Appraisals

Transparent and effective performance reviews are easy as ABC with HR software: employees can see their monthly goals and their managers’ comments and follow their progression in real-time. A great way to increase employees’ commitment to their individual performance!

Training and Development

Employees can add training hours to their timesheets and managers can follow their growth directly on the platform. Employees will never again miss out on learning opportunities and will receive the ongoing support and feedback they need to thrive.

Offboarding

Maintain good professional relationships until the very end with offboarding features that support your administrative departure management and let you organize exit interviews. This module will provide you insights to improve retention rates and will give a good last impression to outgoing employees, thus improving your employer brand and corporate culture.

Remote and Hybrid Work Contexts

All these features are adapted to remote work and flexible working hours, on top of saving time and avoiding unnecessary administrative burdens.

An HRIS can significantly contribute to preventing quiet quitting by providing data-driven insights and improving overall employee satisfaction. Ultimately, efficient technology can support mindful and modern HR practices and guide your action plans.

Don’t forget to check out our article to convince your management that your company needs an HRIS!

Do you want to discover the numerous benefits of HRIS implementation for your organization?

Folks HR is an affordable, powerful and flexible HR solution for SMBs!

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