Effective onboarding emails are a must to create a seamless employee experience from day 1. Numbers don’t lie: while only 34% of employees read HR emails, the hire welcome email is opened by 91% of new employees!
However, it is not always easy to know precisely how to write this email to be as welcoming as possible while motivating the recruit upon arrival. Don’t worry: use our 5 examples of onboarding welcome emails and make a great first impression on your new employees.
It is essential to send an employee welcome message before the new employee’s first day of work. This message will be both informative and motivating for your new hire.
Email subject line: Welcome to (name of your company)!
Hello (employee’s name),
We are happy to welcome you to our team! As agreed, your first day of work is scheduled for (employee’s start date). We look forward to seeing you in our offices at (office address) to start at (expected arrival time).
Don’t forget to bring proof of identity and all the necessary documents to deal with administrative formalities! (make a list of required documents)
You will have ample time to settle in and get your bearings during your first few days. You can find attached a schedule to give you an idea of what to expect. (add schedule as attachment) As you can see, you will have enough time for administrative processes and discover your tasks and your team at your own pace.
The HR department and your manager (specify manager’s name and contact information) will be present throughout your journey to answer all your questions.
Our entire team looks forward to meeting you! We will make introductions during lunchtime (indicate time / specify event if lunch is being held off-site).
If you have any questions regarding your arrival, please feel free to email or call me, and I will be happy to answer them.
I look forward to meeting you,
See you soon!
(name of sender)
(signature)
Email subject line: Welcome to (name of your company) – Get ready for an exciting journey!
Dear (employee’s name),
I hope this message finds you well. We are thrilled to welcome you to the (name of your company) family! As you prepare to embark on an exciting journey with us, we want to ensure that your onboarding experience is seamless and enjoyable.
Here are a few key details to help you prepare for your first day:
Start Date: (employee’s start date)
Location: (office address)
Here is a few things to note before the D-day:
Here is your schedule for your first day in your new company:
In the meantime, you can get prepared by reading the employee handbook:
If you have any questions or concerns before your start date, feel free to contact me.
Once again, welcome to (name of your company)! We’re excited to have you on board and look forward to working together.
Best regards,
(name of sender)
(signature)
This onboarding email template provides hire orientation information and reassures new employees. Knowing what their first-day schedule in advance makes the employee feel less anxious upon arrival. They will also feel more comfortable asking questions and know that they will be introduced during the team lunch.
Click here to learn how to build your own onboarding plan!
It’s important to welcome new hires in the office, but what about remote onboarding? This template is tailored to your remote teams’ realities!
Email subject line: Welcome to (name of your company)!
Hello (employee’s first name),
Welcome to our team! As discussed, your start date is (date of arrival of new employee). We need some details to prepare for your arrival:
We have scheduled an online meeting with your manager and your team (indicate the time and link of the meeting) so that you can get to know your new coworkers!
For your first few days with us, we have planned various training sessions and software presentations, and time to discover the company and its various departments. Don’t forget to check your onboarding schedule! (include the onboarding schedule as attachment)
If you have any questions, feel free to email me, I will be happy to help.
We look forward to meeting you!
See you soon,
(name of sender)
(signature)
Email subject line: Welcome to (your company’s name) – Your Virtual Onboarding Journey Begins!
Dear (employee’s name),
I hope this message finds you well. We are delighted to welcome you to the (your company name) family! We want to ensure that your remote onboarding experience is smooth and engaging.
Here are a few key details and resources to help you prepare for your virtual onboarding:
Start Date: (employee’s start date)
Here is important information to prepare your onboarding journey with us:
Ensure that your computer and internet connection meet the technical requirements for remote work.
Test your video conferencing tools and make sure you have access to all your collaboration tools (share list of collaboration tools).
Your onboarding schedule is attached to this email. It includes virtual meetings, training sessions, and introductions to key team members.
Your welcome kit, including (include a list of equipment and items), will be shipped to your address. Please confirm your shipping details.
Here is your schedule on your first day:
Here are useful resources to help you get prepared:
You can stay connected with your teammates on our channels and social media:
If you have any questions or need further assistance before your start date, feel free to contact me.
We’re excited to have you join our remote team at (name of your company) and look forward to a successful collaboration!
Best regards,
(name of sender)
(signature)
Remote workers often feel disconnected from their organization. Remote onboarding is a crucial moment to create a sense of belonging. This email template allows you to plan a team meeting from the very first day and solve possible material difficulties.
Communication during employee onboarding can be a great way to involve your new hire in the company culture and mission before their arrival. Make your employer brand shine with the following email templates!
Email subject line: Welcome to (name of your company)!
Hello (employee’s first name),
Welcome to our team! At (company name), we want our employees to have everything they need to be happy and successful.
To that end, we’ve customized your workstation with everything you need – and more! – to make you feel at home! Everything is ready for your arrival on (date of arrival of new employee).
We have scheduled a meeting so that you get to know the entire team and learn more about our corporate values.
In the meantime, feel free to watch this video made by your coworkers (include a personalized introduction video) and this short presentation of our identity and mission (include a company presentation video)!
If you plan to drive to the office, we have parking spaces waiting for you. Either way, don’t forget to pick up your goodies box – you don’t even need to bring your coffee cup: we’ve got it covered! – and the onboarding documents you’ll need to get started.
We look forward to meeting you!
See you soon,
(name of sender)
(signature)
Email subject line: Learn more about (name of your company)’s company culture!
Dear (employee’s name),
As you embark on your journey with (name of your company), we are thrilled to provide you with a glimpse into the vibrant and inclusive culture that defines us. At the core of our success lies a dynamic environment where innovation, collaboration, and individual growth are not just encouraged but celebrated.
Here are our core values:
1. Innovation:
2. Collaboration:
3. Excellence:
4. Inclusivity:
5. Work-Life Balance:
What you can expect from us on a day-to-day basis:
Our leadership team maintains an open-door policy, encouraging transparent communication at all levels. Feel free to share your thoughts, concerns, and ideas.
We invest in your growth. Access training programs, mentorship opportunities, and resources to continually enhance your skills.
From virtual team challenges to in-person events, we value the bonds that extend beyond the workplace.
Outstanding contributions don’t go unnoticed. We regularly recognize and reward exceptional efforts.
Stay connected: Follow us on (link your social media platforms) to stay updated on company news, events, and employee spotlights.
We believe that (name of your company) is more than just a workplace. It’s a community where you’ll find support, inspiration, and opportunities for personal and professional growth. Welcome to a culture that values YOU.
If you have any questions or want to dive deeper into our culture, feel free to contact me.
Here’s to an exciting journey ahead!
Best regards,
(name of sender)
(signature)
This fun email template leaves more room for creativity and helps you present your corporate culture. Short introduction videos always make a good impression, as do company-branded gifts! This email allows the new employee to get an idea of the team they will join and quickly feel at ease with their coworkers.
You should send this email after the employee’s definitive recruitment, before they join the organization. To motivate your employees from the get-go, use this pre-onboarding email template!
Email subject line: Our future collaboration at (name of your company)
Hello (employee’s first name),
We look forward to meeting you on your first day at (company name) on (date of arrival of new employee).
Feel free to look at our website (indicate your company’s website address) and our various social networks (indicate the links to your social networks) to learn more about our history, our values and our team.
One of your new coworkers will also be your mentor during your first days at the company: (list sponsor’s name and contact information). They will be your contact person to answer all your questions and ensure the best possible integration into our team.
We will stay in touch to organize your arrival as well as possible. Until then, I will be happy to answer all your questions.
(name of sender)
(signature)
Email subject line: We look forward to your first day at (name of your company)!
Dear (employee’s first name),
We can’t wait to have you join us our team at (name of your company), that is why we are sending you a short informative email today!
Here are a few tips to help you get prepared for the big day:
We will stay in touch to give you further information on your onboarding journey and what you can expect from your first weeks at (name of your company). In the meantime, feel free to contact me if you have questions.
Best regards,
(name of sender)
(signature)
It’s always a good idea to communicate with your new employees upon hiring. This email template will allow you to create engagement from the first stages of onboarding. Another good idea is to have a more experienced employee sponsor your new hire.
Click here for original ideas to impress your new employees!
Although often overlooked, the email addressed to the team that will welcome the recruit is essential for a successful onboarding. For this type of email, it’s always good to include a short presentation of the newcomer to introduce them to their future coworkers.
Email subject line: A new employee is coming to (name of your company)!
Hello everyone,
We will be welcoming (name of new employee) to our team very soon! (Name of new employee) will be joining the (specify department) as a (specify position name).
(Name of new employee) has previously worked in (short description of work experience). We are confident that their expertise will quickly become essential to the entire team.
On a more personal level, (name of new employee) enjoys (short description of hobbies and passions).
Their arrival is scheduled for (date of arrival of the new employee). We have planned a team lunch at (hour of team lunch) to welcome them.
We hope you will give them a warm welcome!
(name of sender)
(signature)
Email subject line: Meet Our Newest Team Member: (employee’s name)
Dear team,
I am delighted to introduce our newest team member, (employee’s name), who has recently joined (name of your company) as (employee’s position). Let’s give them a warm welcome!
Here is more information to get to know your new coworker:
Hobbies and Interests: (employee’s name) is not only a talented (employee’s position), but also brings a wealth of unique interests to our team. In their free time, (employee’s name) enjoys (mention a list of hobbies and interests). Feel free to strike up a conversation about their favorite topic!
Professional Background: (Employee’s name) comes to us with (mention years of experience) of experience in (field or industry). They have a proven track record in (highlight a specific skill or accomplishment). We are confident that (employee’s name) will bring a fresh perspective and valuable expertise to our team.
Please help us warmly welcome our new teammate!
Let’s make (employee’s name) feel at home by reaching out and introducing ourselves. Whether you connect virtually or in person, take a moment to share your role and a bit about yourself. Our diverse team is one of our strengths, and getting to know each other is key to fostering a collaborative and supportive work environment. You can contact them through:
Best regards,
(name of the sender)
(signature)
Involving the entire team in the welcome process ensures positive experiences for the new worker. Your current employees will also appreciate being informed of newcomers to the company. In addition, with transparent communication, you will attract more participants for team building activities planned during the onboarding process!
Whether your new employees are freshly hired or only work remotely, the key is to connect with them quickly through healthy communication. A good onboarding welcome email is informative, reassuring and motivating for your new hire. Much like an effective onboarding process!
Psst… Don’t forget to download our free onboarding checklist!
Good news: you can get them here for free!
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